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CC Minutes - 17th April 2012

posted 9 May 2012, 07:09 by John Boyle   [ updated 14 May 2012, 09:08 ]

MEETING OF BRIDGE OF ALLAN COMMUNITY COUNCIL

HELD ON TUESDAY 17APRIL2012



PRESENT:

Gavin Drummond (Chair), John Boyle, Carol Drewery, Claire Gibbons, Sandi Grieve, Kirsten McDougall, David Middleton, Sam Shortt



IN ATTENDANCE:


Councillor Callum Campbell, Councillor Graham Houston, P.C. Emma Roxburgh, Jean Houston (notes)


APOLOGIES:

Jo Green, Elizabeth Rankin, Willie Thomson, Mike Watson 







Action

BA854

APOLOGIES


Apologies were intimated as above.


Media Coverage – No press representative was in attendance.  It was noted that Graeme Breen was no longer working freelance for Allanwater Herald.  The Chair was waiting to hear future arrangements.




BA855

MINUTE OF PREVIOUS MEETING


The minute of the meeting held on 20March 2012 was agreed as a correct record of proceedings.


Proposed – Kirsten McDougall

Seconded – Claire Gibbons


Matters Arising


Chicken Run – repairs had been made to the fence.  The factory had indicated they would carry out regular inspections to see if the repairs hold up.






BA856

POLICE REPORT


P.C. Emma Roxburgh presented the Police Report.  Since the last meeting of the Community Council there had been few crimes reported – 13 in total, 7 of which were road traffic offences.  There had been 2 fixed penalties issued for antisocial behaviour; one assault with intent to rob; and 2 incidents of shoplifting.  One crime remained undetected – an attempted break-in to the children’s clothing shop ‘Minis’ on 10-11 April – enquiries were ongoing.


P.C. Roxburgh had checked on the matter of damage to the tree at the Café – no further issues had arisen.



The PACT priorities had been updated to shift the focus to antisocial behaviour at the Hawes Park area.  Speeding, on Cornton Road in particular, would remain a priority given the number of fixed penalties being issued, however there were currently few parking issues due to regular warden presence.


Mine Woods – there was discussion regarding complaints about cycling activity in the Woods – predominantly around the quarry area.  Any specific incidents should be reported to P.C. Roxburgh. 

The Woodland Group were doing an inventory of woodland assets, issues arising and assets needing protection.  The situation with cyclists would be evaluated and monitored in the meantime.

















Action










May agenda



BA857

TREASURER’S REPORT


There was no report in the Treasurer’s absence.




BA858

LIBRARY/DR WELSH TRUST


The Chair, Claire Gibbons, Ian McLaren and Councillor Houston had attended a meeting with Des Friel (Head of Employment, Communities & Youth).  The Bridge of Allan Library was not giving ground on the matter of displaying or storing additional Trust items.  It was proving difficult to find suitable places to hang some of the pictures and appropriate storage of some artefacts.  

The stance of the library also restricted expansion of the collection.

Councillor Houston suggested that storage of boxes needed to be accommodated at the Allan Centre, but agreed there remained the problem of the pictures.  The challenge for the future was undoubtedly storage, if the collection was to expend.  Councillor Campbell advised he had been approached already by a resident with articles for display.

Des Friel was going to discuss storage with the Allan Centre and get back to Gavin and Claire – they would in turn report back to the May meeting.

One item in particular that should be on display was the Provost’s chain of office.

Claire Gibbons advised a public meeting would take place on 2 May at 7pm in the PE room at the Allan Centre to initiate the Heritage Group and discuss how to take forward the Dr Welsh Trust Advisory Committee.




















May agenda







All interested

BA859

COMMUNICATIONS - WEBSITES


It was proposed to set up a Communications sub-group to examine how we communicate via websites, notice boards, and also consider a logo for the community council etc.


It was noted that May Johnstone had done some research and John Boyle would make contact with her.


One populated with information, any website needed to be kept up to date as a communications channel for residents, ideally with a way of checking the number of hits, links to other community groups, eg Churches events etc.


John offered to help set this up and proposed getting youth groups at the High School involved.  (He would be leaving the area in the summer however).


It was noted that the noticeboard at the Health Centre car park should remain.


Jo, Kirsten and Gavin would form the initial sub-group to look at communications and it was proposed to invite and co-opt Chris Turner, Secretary of the Friends, to this sub-group.







Action









JB







JG/KM/GD


BA860


CHAIRMAN’S UPDATE


  • Centenary Walk – the Chair had not heard back from Nicole Paterson (Land Services Manager), and would write again.


  • Bus shelter at Royal Hotel – still waiting for the power company to disconnect before it could be removed.
  • Royal Hotel - Chair had offered to meet with the M.D. along with Elizabeth Rankin but had had no response.  The Chair intended writing to Stirling Council regarding the water flowing onto the pavement and the pillar.
  • Expenses – members were reminded that they should reclaim any expenses incurred.
  • Pathways leaflet – was now printed and stored with Chair – distribution was being arranged.
  • Tennis Courts – lines were down; work to drains reported completed but surface water evident today; not rolled yet.
  • Bus shelter opposite Lecropt Church – Jo had spoken to the Minister at Lecropt who confirmed that the shelter was not used regularly.  The matter would be raised at the Kirk Session and the outcome reported, after which the shelter could hopefully be removed.














Chair



All





BA861

PROVOST’S PARK


There was no progress to report.  Councillor Houston and the Chair would meet with Lesley Malkin (Strategic Asset Manager) after 3 May elections to discuss the proposed Project Management fee of £5,000 and Council procurement process.  


Councillor Houston intended raising this matter with the Chief Executive


The LEADER application would depend on the outcome of that meeting and resolving the VAT issue.  There needed to be accurate project costs before any application could be submitted.  The next deadline for submissions was 27 July, and a decision would be made by 1 September.


As no progress would be made for the summer, it was proposed to undertake a “tidy up”.  The Chair anticipated Land Services would maintain the flower bed and grass at the front of the area.


A notice would be put up explaining the position to the local community.





Chair



Action


Cllr H





Chair







Chair




BA862

PLANNING


Claire Gibbons reported on planning applications since the previous meeting as follows:


7 received

7 recommended for approval 

1 withdrawn

1 Breach of Condition Notice issued – Forglen Road


Concerns regarding the proposed Queen’s Avenue application had been sent in on the grounds of over-development.




BA863


FRIENDS OF BRIDGE OF ALLAN


Carol Drewery reported that the Friends were getting ready to prepare tubs/planters; a plant sale would take place on 26 May – all donations to the sale and raffle welcome; tree planting at the triangle on Keir Street to commemorate the Jubilee on Monday 4th June and an afternoon tea-dance would follow; successful bid for funding from the Community Pride Fund in the sum of £760.




BA864

ANY OTHER BUSINESS


  • A member was needed to take the lead on Communications.  Gavin Drummond proposed Jo Green, seconded by Kirsten McDougall.


  • The next meeting of the Community Council on 15 May would also be the date of the AGM.  The AGM would start at 7pm with the full meeting at 7.30pm as usual.






  • Laundrette – The Chair reported contact from the owner, indicating that the frontage would be painted.  It was pointed out by Claire Gibbons that everyone within a conservation area now needed to apply for permission for all work.  Councillor Houston agreed to investigate the situation with regard to Stirling Planners on this new requirement.


The Chair drew attention to the local government elections on 3 May and gave a vote of thanks to Councillors Houston and Campbell for their support to the Community Council over the past 5 years.

















Action





Cllr H

BA865

DATE OF NEXT MEETING


The Annual General Meeting would take place on Tuesday, 15 May at 7.00pm.  


The next full meeting of the Community Council is scheduled to take place on Tuesday, 15 May 2012 at 7.30pm.


The meeting closed at 8.45pm.

















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